Top 11 Tech Tools Every School Office Needs to Know About

Updated 08/29/18

Home » EdTechs and School Technology » Top 11 Tech Tools Every School Office Needs to Know About

Here at TeacherLists, we’re all about helping schools work smarter, especially those wonderful folks who work in the hub (and heart) of the school: the front office! If you’re fortunate enough to be a school secretary, a principal, or an assistant principal, you’ll want to bookmark this quick list of 11 tech tools that can help you do your job better, faster, and smarter.  We’d say this list is pretty much the next best thing to a magic wand…but if someone tries to give you one of those—well, you just might want to give that a whirl, too.


1. Lino

Have a soft spot in your heart for post-it notes? Yeah, so do we. Good news is, now you can use them in a digital format! Lino is a digital bulletin board that allows you to post all your current events and reminders on your own digital canvas. You can access your board at any time and from any device.

2. SchoolMessenger

Reach busy parents with your most important messages sent via voice, text, email, or social media—even when you’re on the go or off-site.

3. Google Drive

Efficiently share and collaborate with other staff members at no cost.  Google Docs, Forms, Sheets and Slides are online, accessible to anyone you invite, and editable in real-time, so they can’t get lost.

4. Doodle

Easily schedule events, meetings and more, and sync to others’ calendars. This is particularly handy for those times when you have to plan a staff meeting and check everyone’s availability prior to scheduling. Or, ahem, the end-of-year staff party.

5. CiteBite

CiteBite is great for when you want to send a specific part of a web page to someone. Simply copy and paste a chunk of text and the URL of the page and you’ll get a link that opens directly to your selected of text (which, conveniently, is also highlighted).

6. Scannable by Evernote 

Paper? Fuhgettaboutit.   Scannable transforms anything paper into a high-quality scan that you can easily save or share.

7. TeacherLists

Paper lists are so…1999!  With TeacherLists, you can transform old-school paper supply lists, teacher wish lists and more into digital lists that are accessible 24/7 from any device. Simply upload your lists (in any format) to make them available on your school’s website, your parent portal, social media channels, and even at back-to-school retailers. Lists can be changed in real time, and updating them from year to year is simple and quick (just click!)—no need to reinvent the wheel.

8. Keeper

If you’ve got any more than two passwords to remember, you’ve got a need for something bigger and better than relying on sheer memory alone. Keeper allows you to securely store the multiple passwords you use, day after day, right online, so you can avoid password amnesia. Where you save your Keeper password is another story.

9. Cheddar Up

When you’ve got to keep tabs on who owes money, and who’s paid, Cheddar Up allows you to set up a custom page for collections in a matter of minutes. You can easily track whose paid (online and offline) and send out auto reminders so you can avoid that (sort of awkward) interaction after school or over the phone. This is a great tool to share with your school’s PTO.

10. PermissionClick

Save time with an easy-to-use form builder and get responses fast! PermissionClick allows you to quickly create a permission slip, have the powers that be at school approve it, email it to parents, all while tracking comments and payments online. You can even archive your slips so that you can access them year after year.

11. Animoto 

Show your school spirit every week with Animoto, a cool tool that allows you to tell your school’s story visually. Share your pictures to transform them into a multimedia presentation with music and effects—fun for showing your school’s week of experiences in review or an end of the year presentation.


Originally posted 2016

Monthly tips, ideas, giveaways, and help.

Bonus: Get free teacher-theme Zoom backgrounds when you subscribe!

Wanna say something?


Comment for Top 11 Tech Tools Every School Office Needs to Know About


Some interesting tools here! It’s amazing what we can do with technology nowadays. There’s so much out there though, it can be hard to figure out what ones are worth it for your school. Thanks for sharing this list.